Sign-in sheet template

Use this for meetings, trainings, volunteer shifts, open houses, classes, workshops and church or club events. The sheet has a title, the event name, date and time, location and host, followed by a numbered table.

You control the columns:

Type names you already know into the pre-filled list, one per line, and add as many blank rows as you need (up to 80). If the list runs longer than one page, the table continues on the next page with page numbers in the footer. An optional one-line privacy note at the bottom tells attendees what the information is used for.

Switch the type to Monthly timesheet to get one page per employee per month. Enter the employer, employee and month, then the usual start and end time and the unpaid break.

The template lists every day of the month, marks weekends, and fills in the regular hours on weekdays. Add exceptions for holidays, PTO, sick days, overtime or different hours. The Hours column and the monthly total are calculated for you, for example 9:00 AM to 5:30 PM with a 30-minute break is 8 hours. If you'd rather have employees write their own times, tick Blank timesheet and the time columns stay empty.

The bottom has signature lines for the employee and the supervisor.

Under the federal Fair Labor Standards Act, employers must keep accurate records of hours worked each day and each week for non-exempt employees, and the Department of Labor generally expects payroll records to be kept for at least three years and time cards for two. Many states have stricter rules on meal breaks, overtime or record retention.

A paper timesheet signed by the employee and approved by a supervisor is a simple way to meet the basic requirement for small teams. This template is a general tool, not legal advice; if overtime pay is in dispute or your state has specific rules, check with an HR professional or employment attorney.

• Put the sheet on a clipboard at the entrance with two pens, and ask a volunteer to point people to it.
• Pre-fill names for registered attendees so people only need to sign; it's faster and spelling stays correct.
• Turn on the time in / time out columns for volunteer hours, continuing education credits or safety trainings that require proof of attendance.
• Only collect what you need. If you don't plan to follow up by email, turn the email column off.
• After the event, keep the sheet with your records or scan it with the PDF scanner.

Your entries are saved as a draft in this browser only, so you can come back later and the form is still filled in. Use Clear form to remove the draft. Fill in example loads sample data so you can see how a finished sheet looks. The PDF and Word files are created on your device; nothing you type is sent to a server.