Letterhead template maker

The template puts a header at the top of the page and a footer at the bottom:

• Header: your logo (optional), your company or personal name in your accent color, the street address, and a line with phone, email and website. A thin colored rule separates it from the body of the letter.
• Footer: optional small print, such as a contractor license number, a registration number, a tagline or a fax number.

You choose left, centered or right alignment and the accent color. The preview on the page shows the result as you type. The page size is US Letter (8.5 × 11 inches).

Tip: save the Word file as a template (in Word, File > Save As > Word Template) so every new letter starts with your letterhead. In Google Docs, upload the DOCX, then use File > Make a copy for each new letter.

• Keep it light. A letterhead frames the letter; it shouldn't compete with it. Name, one address, and two or three contact lines are enough.
• Use your logo file with a transparent background. A PNG with transparency sits cleanly on the page; a JPG may show a white box around the logo on tinted paper.
• Match your brand color. Use the same color as your website or business cards for the name and the divider line.
• Leave room. Avoid filling the footer with paragraphs of text. One line is ideal.
• Check it in print. Print one page before ordering paper or sending letters; colors often look darker on paper than on screen.
• Pick readable fonts. The template uses a clean sans-serif font that prints well and is available on almost every computer, so the Word file looks the same when someone else opens it.

There is no single US legal requirement for what a business letterhead must contain, but these are common:

1. Legal business name, exactly as registered (for example "Example Company LLC").
2. Street address or mailing address.
3. Phone number and a business email address.
4. Website.
5. A license number where your trade requires it to appear on business documents, such as some contractors and real estate professionals. Check your state licensing board's rules.

Freelancers and individuals can use the same template with their own name, which works well for cover letters, invoices and formal letters.

The letterhead is created in your browser: your logo and details are not uploaded. After downloading, you can change anything in the Word file, including fonts and spacing. If you also need a matching signature for the letter, try the signature generator, and for email use the email signature generator.